Sanctions screening for nonprofits: partner and grant checks

Identify the legal partner behind the program

Use SanctionsKit for the partner, supplier or other party your nonprofit's process requires. Start with the legal name and grant reference. A project name or familiar contact may not identify the company or group that will receive the funds.

Collect the facts needed for that purpose through your approved process. Do not enter every person who receives aid into a commercial system without a clear reason and rules for handling the data. A name check cannot decide whether an aid activity is allowed or obtain a license.

Screen the selected party and keep its reference

Open New screening. Enter the legal name, type and known registration details. If you need later checks, create a saved profile. Use External reference for your own partner ID so the team can find the right record.

Choose the approved policy and required available sources, then Run screening. Use invented records in Sandbox to practice. Real partner checks need authorized Production access. Save the result ID in the grant file. If a required source is unavailable, the check is still incomplete.

Investigate the candidate without assuming identity

In the Review queue, compare the source entry with facts you trust about the partner. State which facts agree or conflict and which remain unknown. A shared nationality or common contact name does not prove it is the same party.

For a fictional partner carrying out a grant, ask for a missing company ID through the approved channel. Leave the candidate open until enough evidence is reviewed. Use neutral terms and limit access. Record the identity finding first, then the separate business decision and any required approval.

Connect the program's authorization assessment

Your program may need a separate review of ownership, the planned activity or a license. An admin can require that work in Screening policies. In the case, record that it was done externally and link the evidence. If it does not apply, state why.

Keep relevant advice and approval documents in approved storage. Link the file version and program context from the case. A no-match or dismissed candidate cannot show that a grant, transfer or aid activity is legally permitted. The team responsible for that question must still assess it.

Handle a changed subrecipient or continuing partner

If a fictional grant adds a new subrecipient, check that group as a separate legal party when required. Keep the original partner's result and link the new one to the grant change. The first result cannot cover a different group.

For ongoing partners chosen by policy, create Monitoring with the saved profile. Assign a person to follow up on alerts and failures. Use the evidence workflow to export retained case records. Keep the original files and their storage rules in the approved repository.

Frequently asked questions